Giant Auction Rules

Regina Aquarium Society

www.reginaaquariumsociety.ca

AUCTION RULES

Revised January 2019

  1. Open to Everyone – The auction is open to everyone (members and the general public), to both buy and sell.
  2. Registration – Please register when you arrive, before you start putting your items on the table. Entries will not be accepted after the fish check-in closes under any circumstances and you will be asked to remove your items from the auction tables. Registration forms will be available at the auction site and on our web site.
  3. Restricted species (those restricted by Provincial, federal, or International Treaty or Laws) will not be offered for sale. The Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES) sets controls on movement of animal and plant species that are, or may be, threatened due to excessive commercial exploitation. For reference, see http://www.cites.ec.gc.ca/listedecontrole/index.cfm. Also for reference: Saskatchewan Fisheries Regulations http://www.qp.gov.sk.ca/documents/English/Regulations/Regulations/F16-1R1.pdf
  4. Other Unacceptable Fishes – dyed, tattooed, or otherwise artificially coloured, genetically-modified (GloFish), and deformed, mutilated, sick or injured fish will not be allowed for sale.
  5. Unfit Items – The auction committee will remove any item that it feels is unfit for sale. The item will be placed aside, and the seller can retrieve the item at the end of the auction.
  6. Limits – Members of the RAS have a limit of up to 50 items, members of other clubs are allowed 50 items, and non-members are allowed 50 items.
  7. Bagging – No flimsy or leaky bags will be allowed – please use regular fish bags. These bags are available from the club for a nominal fee. When bagging fish, remember that they may be in the bag for a number of hours, and should be bagged with about 1/3 the volume of the bag with water and 2/3 with air. Do not blow the air into the bags by mouth as this introduces carbon dioxide. Large fish should be placed in large bags or buckets. Don’t use twist ties to tie your bags as they may puncture the bag. Double bagging is recommended for larger fish or those with spines. A $3.00 charge will be assessed for each item that the auction committee deems necessary to re-bag, and will be deducted from your payout.
  8. Labelling – All items must be labelled with the contents and the owner’s name, membership number, and reserve price (if any). Fishes should show Scientific Name and Common Name if there is one. Bags will be numbered starting at 1 and must be consecutive up to a maximum number of 50. Skipping of numbers (to get bags on certain tables) is not permitted. Sample Label:

Name of Seller Member/Non-Member #-Item #
Scientific Name of Item:
Common Name of Item:
For Dry Goods: Seller must indicate if in working order on both the label and the auction sheet.

  1. Reserve Prices – A reserve (minimum) price may be specified for any item. However, the reserve price must be clearly marked by the seller on both the auction form and the item itself for the reserve price to be honoured.
  2. Order of Auction – When you arrive with your items to be auctioned, your items must be checked in by our check-in crew.  Your items must be numbered (see 11).  When the auction starts, the auctioneer will select the first five items from your box of items and auction the five items.  The auctioneer will then move to the next person’s box and auction off their first five items.  Once everyone has had their first five items sold, the auctioneer will return to the first person’s box and auction that person’s items 6 to 10 and so on and so on until all the items are sold.  We will cash you out when the auction is complete.  Early cash outs will not be permitted.  Out of town people will be allowed to cash out first to allow them additional time for them to drive back home.  🙂
  3. The last digit of the item number is used to determine the order of the items you are selling.  For example, if you are member #24, your items will be numbered using a combination of your membership number, and the bag number (24-1, 24-2, 24-3 … 24-50).  Your auction sheet must list the item number and a description of the item being sold.
  4. Withdrawing an Item – Once an item has been registered for sale, it may not be withdrawn by the seller without approval of the auction committee.
  5. Viewing – No viewing of items will be allowed during the Auction.
  6. Payment for Purchases – If you are the winning bidder of an item, please go to the cash table, pick up your item, and pay the cashier in CASH.  Other forms of payment will not be accepted.
  7. Volunteers running a tab – If pre-registered at the cash table, volunteers may run a tab during the auction. This tab must be paid by cash or cheque before leaving. Volunteers include those assisting with/as auctioneers, runners, canteen, cash table, registration, greeting.
  8. Payment for Sales – All payouts will be made at the end of the auction. Sellers not present at the end of the auction will have cheques mailed to them within 14 business days of the sale. Ensure that we have your current and complete address.
  9. Club Share of Sales – The RAS will retain 15% of the selling price for members of the RAS who have worked for at least two hours during the day. Non – RAS sellers will be charged 25% commission. There will be a flat rate of 15% for other CAOAC affiliated club members and 25% for non-club-members to a maximum of $20.00 per item. Non-members will be allowed to purchase memberships the day of the auction if done prior to registering their fish.
  10. Items not Sold – Lots will only be offered for sale once. If not sold they should be reclaimed by the seller. Any items not sold at the auction will be the responsibility of the seller to remove the items at the end of the sale.
  11. Buyers wishing to bring an item forward in the auction may do so on a payment of $2 ‘Bump Fee”. All bids will be taken in $1 increments.
  12. No Guarantees on Livestock (fish, plants, etc.) – Responsibility for the health and maintenance of all livestock rests solely with the buyer from the moment the goods are accepted. No refunds will be given for livestock under any circumstances. It is solely the responsibility of the buyer to follow proper quarantine procedures.
  13. Dry Goods Policy – On all dry goods, the seller should indicate if the item is in good working order, in need of repairs, or for parts. The RAS will not be responsible for the condition of these items. If an item for sale is not marked as working, it should be assumed that the item is not working, and you should bid on it accordingly. If a purchased item is not as described, the buyer may return it within 7 days. Once the problem is confirmed, a full refund will be issued to the buyer, and the item will be returned to the seller for a refund.
  14. Rules will be Posted – This list of rules will be posted at the auction hall on the day of the auction.